The Main Components Of A Health And Safety Management System


Describe the main components of a health and safety management system

The main components of a management system are:

  • Policy,
  • Organisation
  • Planning arid Implementation.
  • Measuring performance,
  • Reviewing Performance,
  • Audit and
  • Continuous Improvement.

The components are explained as follows:

Policy – should contain:

  • Protecting the safety and health of all members of the organization by preventing work related injuries, ill health, diseases and incidents.
  • Complying with relevant occupational safety and health national laws and regulations, voluntary programmes, collective agreements on occupational safety and health and other requirements to which the organization subscribes.
  • Ensuring the workers and their representatives are consulted and encouraged to participate actively in all elements of the occupational health and safety management system: and
  • Continually improving the performance of the occupational safety and health management system.
  • Signed / endorsed by senior management and cascaded to all employees.

Organization Section should ideally contain:

  • A chart illustrating the management structure so far as health and safety is concerned.
  • The section should also show details of employees from the lowest levels to the highest with key personnel identified by name as well as by job title.
  • Also arrangements, procedures, instructions or other internal documents used within the framework of the occupational safety and health management system.

Planning and Implementation

  • An effective planning system for health and safety requires organisation’s to establish and operate a health and safety management system that, controls risk defects to changing demands in a bid that sustains a positive health and safety culture.

Measuring Health and Safety

  • Performance must be monitored at all levels of the organisation from day to day monitoring by line managers and supervisors to periodic audits of management systems.
  • Performance measurement techniques fall into two broad categories:
  1. Reactive monitoring which monitor accidents, ill health and incidents
  2. Active monitoring which measure the effectiveness of management systems and the extent of compliance with standards and the achievement of plans.

Reviewing Performance

  • Annual or periodic review of the performance to ensure the system is working on the ground and assess if any of the components need more attention.


  • An audit is riot intended to identify all of the hazards, it is intended as an evaluation of health and safety management systems, and is often independent.

Continuous Improvement

  • When each of the above have been properly progressed the result should be an improvement in the occupational health and safety status of the organisation, which, upon further reviews into the future will enable even more improvements to be achieved.

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